Reservations

2010-2011 Academic Year

Every year, nearly all User Groups change their schedule at least once, and most frequently it happens in the Fall to accommodate the numerous activities and obligations of participants, siblings, and family commitments. The Clubhouse has long established and maintained its policy requiring all User Groups to re-submit their schedules and specific room requests by the start of each new school year.

Room Assignments are made first-come, first-served. The Board of Trustees and Clubhouse managers do not recognize so-called “Squatters Rights”: In other words, even if your User Group is not changing its schedule (days, time, frequency, etc.) you must nonetheless re-submit your request every year. It is never acceptable for any group to simply occupy a room in the Clubhouse and pre-empt a properly scheduled group from conducting its activity in the assigned space.

Before submitting your request, we strongly encourage you to check the current calendar of Room Assignments and Reservations, to see if there is already a group confirmed for the day and time your group desires to meet and host its activity.

You may make your request by simply sending an email that includes the name of your User Group, designated representative and contact information, your group schedule (including days, start time, and finish time), and requested room assignment. Note: Any time your User Group representative changes, a new User Agreement must be completed and signed by the new representative, transferring authority and responsibility for the Clubhouse access key issued to your group.

You may download/print a copy of the Clubhouse User Agreement which includes Terms and Conditions for use of the Clubhouse. A completed and signed form must be returned before an access key can be issued to the signatory party.

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